Create/Update Booking

General Information

Screen-specific Components

• Access DetailsAccess Details

  You can create a Booking only from a Complete Contract.

  • You need to have the View Contract/Create Booking role and the Create Booking From Contract system action to perform this activity.

  • To create Booking and update Booking, after a port has got Doc Locked for a voyage, you need Privileged Booking User Role and Booking Creation for Supplementary B/L system action.

  You can copy a Booking from a Customer-Requested Booking in Requested, Accepted,     or Reconciled state only.

  • You need to have the Create Booking role and the Create Booking From Contract system action to perform this activity.

• Points to RememberPoints to Remember

  Conditions to Create a Booking/Copy Booking

  • You can create a Booking only through a valid Contract that is Non-Expired and Accepted by a Customer.

  • ETD of the First Load Port (PCL or Line) should be between contract Effective From and Effective To date.

  • You can use Copy Booking function to create a new Booking in Draft status, only if the existing Booking number is a Customer-requested booking in Requested, Accepted or Reconciled status.

  • Booking Panel-wise conditions:

  • CustomerCustomer

  • RouteRoute

  • CargoCargo

  • RevenueRevenue

  Points to remember while updating a Booking:

  • You can change the Booking anytime. If you update Voyage or Route information in a Booking having Accepted or Reconciled status, the Booking leg status and Booking status are impacted. Logic details Logic details.

    For Line or PCL with voyage Transport Category:

    • If you update a Booking leg having voyage and PCC.NET finds that the previous and the updated voyages are managed by different Line Managers, the leg status becomes Not Approved from Approved, otherwise remains as Approved.

    For Feeder or PCL without Voyage Transport Category:

    • If you change the Booking leg that does not have any voyage to a Line/PCL leg category that has voyage, the leg status becomes Not Approved.

    • If user changes the ATD/ETD and ATA/ETA values of the feeder without changing the route leg category, the leg status will remain unchanged (Approved). If this leg falls under auto-approved Feeder Service category, and the leg status was Arranged earlier, it remains Arranged.

    In the above two scenarios, if the first leg (irrespective of Line/PCL/Feeder) of the route becomes Not Approved, PCC.NET also changes the Booking Status from Accepted to Requested. The  change in Booking status happens only for Accepted Bookings and will not apply if the Booking is in Reconciled status.

     

    E-mail notification is sent to Approvers on change of both Cargo and Route:

    Updated Information	E-mail Recipient
    Route	Approver of the particular Booking leg.
    Cargo	All approvers of the Booking.
    Cargo and/or Route	All approvers. The e-mail body will indicate what information (Cargo or Route) has been updated.

  • You can update Contract number only for Agreement with Brokers to Agreement with Broker Customer until the Booking becomes Requested. The updated Contract number should have the same Port pair and Make/Model combination that matches with the old Contract.

  • If you click REFRESH RATE FROM CONTRACT, PCC.NET changes Revenue based on Makes/Models that exist in the Booking with the rate in the latest revision of the Contract associated with those Makes/Models.

  • After Booking creation (even in Draft mode) if you make any changes in the Contract in the following fields, Booking is not refreshed:

    • Documentation Issuing Office in Contract Header pane

    • Freight Collection Ofc in Contract Revenue pane

    • Invoicing Ofc in Contract Revenue pane

    • Payer in Contract Revenue pane

    • Booking Remarks and Freight Remarks

  • You cannot update a Booking with a Cross Reference Customer if it has been created earlier with a non-Cross Reference Customer.

  Warning for Duplicate Booking

  Duplicate Booking check is done during following status changes when a similar kind of Booking exists in Requested, Accepted, and Reconciled status:

  • Draft to Requested: When you complete entering all Booking information and try to change the Booking status by clicking SAVE.

  • Accepted to Requested: For example, when you change Cargo, Voyage or Route information in a Booking in Accepted status.

  • Requested to Requested: For example, when you change Booking data keeping its status unchanged to Requested.

  It checks for duplicate Bookings based on following Booking parameters:

  • LP-DP

  • Make/Model

  • Units (along with Unit of Measurement)

  • All Customers (Initiator, Shipper, Forwarder and Consignee)

  When PCC.NET finds duplicate Bookings, it displays a warning message with the option to proceed on your confirmation.

  Change of Contract Number

  • During Booking creation in Booking Header, Contract number field is available only for EDI Booking and for switching Contract with Brokers type to Contract with Broker Customers.

  • If an EDI booking is in Accepted status and the associated Contract Number is changed for that Booking, the status of that Booking will be changed to Requested once again.

  Different Stages of a Booking’s Life Cycle

  • A Booking goes through different stages, starting as a Draft until it is Complete and Reconciled with B/L. The status of a Booking changes based on the information entered and user discretion. Booking statuses also vary based on the Booking type. Read moreRead more.

    For Customer-Requested Bookings:

    • Draft: Indicates the initial status of the Booking. It means that you have not provided all required information required for Booking creation.

    • Requested: Indicates all required information is available in the Booking and it is ready for Route leg approval. After you select this status, you cannot change it back to Draft.

    • Accepted: Indicates Bookings whose all Route legs have been approved and all the necessary checks are passed. PCC.NET changes the status to Accepted after all necessary checks are validated and all route legs of the Booking are approved. You can attach Model vessel to the Booking when the Booking is in this status. If required, you can provide extra information after the Booking is accepted. At this stage, you need to also send the Booking Confirmation Note to the Customer and Sales Person.

    • Declined: Bookings that are rejected by the Approver on behalf of MOL. A Booking may be declined for a number of reasons when it is in Requested status. If the Voyage Controller rejects any leg and you (as the Booking user) are unable to find any alternate route, you can change the Booking status to Declined. You need to send e-mail to the concerned users about the Booking being declined.

    • Cancelled: Indicates Bookings that are cancelled by customer to terminate the Booking request. In case of a Customer-requested Booking, you need to send e-mail to the concerned users about the Booking cancellation. For a Space Checking Booking, PCC.NET does not send e-mails.

    • Reconciled: After creation of the respective B/L in Complete status, you can perform the Mass Reconciliation process to make the Booking Reconciled. Reconciliation between Booking and B/L is done based on their Units of Cargo associated with the concerned Port.

     

    For Space Checking Bookings:

    • Draft: Indicates that all information required for Booking creation is not yet entered in the Booking.

    • For Space Checking: Indicates that the data entry is complete for the Space Checking Booking.

    • Cancelled: Indicates that the Voyage Controller has cancelled the Booking.

    After you convert Space Checking Booking to a Customer-requested Booking, the status of the Booking follows the behavior of the Customer Requested Booking.

  Booking Requests through EDI - Process Initiation

• Mandatory information to save a Booking in its different stages

• Messages - possible reasons and corrective action

• Create/Update Booking - Field Descriptions

  • Header

  • Customer

  • Route

  • Cargo

  • Revenue

  • Remarks

• Common Interface Controls

How do I?

FAQs

• Create a Booking from Contract

• Update an EDI or Web Booking

• Edit a BookingEdit a Booking

  To edit a Booking, you must have the Create Booking role and Update Booking system action privilege.

  1. Click Operational > Booking > Booking Search to open the Search Booking (OPBKW01) screen.
  2. Enter the desired search criteria in Search Criteria panel to find out the Booking you want to modify. You can perform search using three modes: General Search, Mother Vessel, and Feeder Vessel. Click here to view the field descriptions.
  3. Click SEARCH. The Bookings with matching criteria are listed in the Search Details panel.
  4. Click the Edit option from the Gear icon corresponding to the Booking that you want to modify. You are navigated to the Create/Update Booking (OPBKW02) screen displaying the Booking details if you have the corresponding access privileges.
  5. In the Create/Update Booking (OPBKW02) screen, make the required modification in the screen and click SAVE to save the changes. When you click this button, Add Transaction LogAdd Transaction Log dialog box opens for you to specify the changes you made in the Booking, so that PCC.NET can save the log entry in the Booking log. You can view the log entry later by clicking the BOOKING LOG in the Booking Header.

     

  Bookings received through EDI may not contain the Contract information. You must edit the Booking to update the Contract information. Or, you can select a Contract based upon the current selection of the Customer, LP-DP and selected Cargo information present within the Cargo Detail grid.

  Booking Requests through EDI - Process Initiation

• Convert a Space Checking Booking to Customer-Requested BookingConvert a Space Checking Booking to Customer-Requested Booking

  To convert a Space Checking Booking to Customer Requested Booking:

  1. Follow either the steps mentioned in the Create a Booking or Edit a Booking sections, to open the Booking whose status you want to change.
  2. Change the value in the For Space Checking drop-down list in the Booking Header to No.
  3. Click SAVE.

• Approve the Route of a Booking:

  • LINE category legLINE category leg

    To approve a LINE Booking route, you need Approve Line Booking system action and proper delegation of PCC Line with Approve Booking (LINE) role.

    1. Click Operational > Booking > Booking Search to open the Search Booking screen.
    2. Enter the desired search criteria in Search Criteria panel to find out the Booking you want to modify. You can perform search using three modes: General Search, Mother Vessel, and Feeder Vessel. Click here to view the field descriptions of the Search Booking screen.
    3. Click SEARCH. The Bookings with matching criteria are listed in the Search Details panel.
    4. Click the Edit option from the Gear icon corresponding to the Booking that you want to modify. You are navigated to the Create/Update Booking (OPBKW02) screen displaying the Booking details if you have the corresponding access privileges.
    5. In the Create/Update Booking (OPBKW02) screen, click the Route Status hyperlink in the Route Details panel. The LINE(S) Mass Approval Update LINE(S) Mass Approval Update dialog box appears.

       

       Field	Description
       Route Status	Status values for the Line or PCL route leg approval are: Approved Not Approved Rejected
       Reason	Reason for rejecting the route approval request. It should be provided if status gets rejected. You can enter maximum of 4000 characters. If you open this dialog box to update a record, Reason gets populated with previously saved reason. For multiple records, it remains blank. On saving, Reason is saved against all selected records.
       Buttons
       CANCEL	Button to exit the dialog box without saving your updates.
       SAVE	Button to save the route leg status based on selected Route Status.

    6. Update the status and click SAVE.

    Notes:

    • During approving a Booking, if a port present in the Booking route is deleted for a Voyage, PCC.NET displays an error message asking you to change the Route.

     

    • The Booking status automatically becomes Accepted if all route legs get approved and all Booking validations are passed. Similarly, if all legs are approved for a particular Booking and then the route status of the 'first' leg changes from Approved to Not Approved or Rejected, PCC.NET updates the Booking status back to Requested from Accepted. This scenario does not affect the Booking status which is reconciled.
    • If a Booking is in Reconciled status and it’s Discharge Port (DP) falls under US territory, PCC.NET checks for the availability of FMC documentation during Route Leg approval for that Booking. In absence of FMC documentation, route leg approval is not possible and it shows error for FMC.
    • If all Bookings selected for Route Leg approval are in Requested Status and one/more Bookings have their Discharge Port (DP) falling under US territory without FMC Filing information, a warning message appears informing that FMC filing is not yet done for those Requested Bookings and will ask your agreement whether to proceed further for Leg Approval or not. On your approval, PCC.NET will approve the legs, but keep all those Bookings in Requested status for which FMC documentation is not available. If you disagree to proceed, however, the selected route legs will not be approved.

  • PCL category legPCL category leg

    To approve a PCL Booking route, you need Approve PCL Booking Route system action with Approve Booking (PCL, Feeder) role.

    1. Click Operational > Booking > Booking Search to open the Search Booking screen.
    2. Enter the desired search criteria in Search Criteria panel to find out the Booking you want to modify. You can perform search using three modes: General Search, Mother Vessel, and Feeder Vessel. Click here to view the field descriptions of the Search Booking screen.
    3. Click SEARCH. The Bookings with matching criteria are listed in the Search Details panel.
    4. Click the Edit option from the Gear icon corresponding to the Booking that you want to modify. You are navigated to the Create/Update Booking (OPBKW02) screen displaying the Booking details if you have the corresponding access privileges.
    5. In the Create/Update Booking (OPBKW02) screen, click the Route Status hyperlink in the Route Details panel. The Mass Approval Update for PCL appears. Display of this dialog box differs for the PCL (with Voyage) or LinePCL (with Voyage) or Line category and PCL (without Voyage)PCL (without Voyage) category.

       

       Field	Description
       Route Status	Status values for the Line or PCL route leg approval are: Approved Not Approved Rejected
       Reason	Reason for rejecting the route approval request. It should be provided if status gets rejected. You can enter maximum of 4000 characters. If you open this dialog box to update a record, Reason gets populated with previously saved reason. For multiple records, it remains blank. On saving, Reason is saved against all selected records.
       Buttons
       CANCEL	Button to exit the dialog box without saving your updates.
       SAVE	Button to save the route leg status based on selected Route Status.

        

       

       Field	Description
       Voyage Name	Voyage Number. This value can be selected for PCL category when voyage schedule for PCL is not available. On selection of proper PCL Voyage, corresponding PCC Line is populated.
       PCC Line	PCC Line of the voyage. Read-only.
       Route Status	Status of the approval for route leg: Approved Not Approved Rejected
       Reason	Reason for rejecting the route approval request. It should be provided if status gets rejected. You can enter maximum of 4000 characters. If you open this dialog box to update a record, Reason gets populated with previously saved reason. For multiple records, it remains blank. On saving, Reason is saved against all selected records.
       Buttons
       CANCEL	Button to exit the dialog box without saving your updates.
       SAVE	Button to save the route leg status based on selected Route Status.

        

    1. Update Booking's approval of Route Status to Approved after checking space in the intended/actual vessel.
    2. Click SAVE. On saving, PCC.NET checks whether PCL schedule is already registered or not. If not registered, an error message appears.

    Notes:

     

    • If you select Bookings that do not have Voyage schedule, you can request for registering an intended Voyage schedule and updating PCL schedule from the LINE(s) & PCL Mass Approval screen. If the schedule has been created, you can search the schedule by selecting the Voyage Name. Once you select the Voyage, the corresponding PCC Line is populated automatically.

     

    • If ETA of the PCL is later than the ETD of the next leg of the Booking, you cannot update PCL voyage, ETA and ETD using the dialog box.

    • The Booking status automatically becomes Accepted if all route legs get approved and all Booking validations are passed. Similarly, if all legs are approved for a particular Booking and then the route status of the 'first' leg changes from Approved to Not Approved or Rejected, PCC.NET updates the Booking status back to Requested from Accepted. This scenario does not affect the Booking status which is reconciled.
    • If a Booking is in Reconciled status and it’s Discharge Port (DP) falls under US territory, PCC.NET checks for the availability of FMC documentation during Route Leg approval for that Booking. In absence of FMC documentation, route leg approval is not possible and it shows error for FMC.
    • If all Bookings selected for Route Leg approval are in Requested Status and one/more Bookings have their Discharge Port (DP) falling under US territory without FMC Filing information, a warning message appears informing that FMC filing is not yet done for those Requested Bookings and will ask your agreement whether to proceed further for Leg Approval or not. On your approval, PCC.NET will approve the legs, but keep all those Bookings in Requested status for which FMC documentation is not available. If you disagree to proceed, however, the selected route legs will not be approved.

  • Feeder legFeeder leg

    To approve a Feeder Booking route, you need the Approve Feeder Booking Route system action and proper delegation of Geographical/Location Hierarchy with the Approve Booking (PCL, Feeder) role.

    1. Click Operational > Booking > Booking Search to open the Search Booking screen.
    2. Enter the desired search criteria in Search Criteria panel to find out the Booking you want to modify. You can perform search using three modes: General Search, Mother Vessel, and Feeder Vessel. Click here to view the field descriptions of the Search Booking screen.
    3. Click SEARCH. The Bookings with matching criteria are listed in the Search Details panel.
    4. Click the Edit option from the Gear icon corresponding to the Booking that you want to modify. You are navigated to the Create/Update Booking (OPBKW02) screen displaying the Booking details if you have the corresponding access privileges.
    5. In the Create/Update Booking (OPBKW02) screen, click the Route Status hyperlink in the Route Details panel. The Feeder Mass Approval UpdateFeeder Mass Approval Update dialog box appears.

       

       Field	Description
       Feeder Mass Approval Update...
       From Port, To Port	The PCC ports of departure and arrival. Read-only.
       Vessel	Vessel to perform this leg of the journey. Read-only.
       ETD (From)	Expected Time of Departure of vessel at From Port. ETD is auto-populated from the Booking.
       ETA (To)	Expected Time of Arrival of vessel at To Port. You can change this date if required using Calendar icon. If PCC.NET finds a registered feeder for the "From Port" to "To Port" location and the entered ETD, ETA is auto-populated as per that registered Feeder Service Schedule. The ETA is also calculated based on the Transit Time mentioned in the Feeder Service.
       Vessel	Vessel to perform this leg of the journey.
       Voyage	Voyage Number. You can enter up to 5 characters. Vessel and Voyage are free text fields. You can enter any Feeder Vessel, Truck or Burge or any other transporter when such transportation service is used for the Feeder leg.
       ATD (From)	Actual Time of Departure of vessel at From Port. You can use the Calendar icon to select the date.
       ATA (To)	Actual Time of Arrival of vessel at To Port. You can use the Calendar icon to select the date.
       Route Status	Status of the approval for route leg: Not Approved Approved Arranged Rejected Normally, during approval Feeder Transport Mode details may not be available, the Area Manager can simply approve the leg and come back later to provide these details and select the status as Arranged.
       Buttons
       SAVE	Button to save the route leg status based on selected Route Status.
       CANCEL	Button to exit the dialog box without saving your updates.
       Current Feeder Details
       Booking#	Booking Number for which you want to approve the feeder details.
       Shipper	Name of the associated shipper customer type.
       Make	Maker of the cargo present in the Booking.
       Model	Model name of the cargo present in the Booking.
       Units	Number of cargo units present in the Booking.
       Vessel	Vessel to perform this leg of the journey.
       Voyage	Voyage Number.
       ETD (From)	Expected Time of Departure of vessel at From Port.
       ETA (To)	Expected Time of Arrival of vessel at To Port.
       ATD (From)	Actual Time of Departure of vessel at From Port.
       ATA (To)	Actual Time of Arrival of vessel at To Port.
       Route Status	Current approval status of the route leg.

        

    1. Select the Route Status of the feeder leg as Approved or Arranged.

    • You can approve the feeder leg for which approval is required first and arrange the feeder afterwards. Normally, during approval Feeder Transport Mode details may not be available, you can simply approve the leg and come back later to provide these details and select the status as Arranged. After arranging the feeder, update information about Feeder Vessel, Truck or Burge or any other transporter when such transportation service is used for the Feeder leg.

    • You can update ETA and ETD irrespective of whether approval is required or not for feeders. ETD is auto-populated from the Booking. If PCC.NET finds a registered feeder for the "From Port" to "To Port" location and the entered ETD, ETA is auto-populated as per that registered Feeder Service Schedule. The ETA is also calculated based on the Transit Time mentioned in the Feeder Service.

    2. Click SAVE.

• Change status of a BookingChange status of a Booking

  To change the status of the Booking:

  1. Follow either the steps mentioned in the Create a Booking or Edit a Booking sections, to open the Booking whose status you want to change.
  2. Change the status in the Status drop-down list in the Booking header and click SAVE.

  Notes:

  • Click herehere to know how the values in the drop-down list changes based on the present status of the Booking for each of the following Booking types.

    Booking Type	Current Status	Values Available for Selection
    Space Checking	Draft	Draft For Space Checking Cancelled
    	For Space Checking	For Space Checking Cancelled
    Customer Requested	Draft	Draft Requested Cancelled
    	Requested	Requested Accepted Declined Cancelled
    	Accepted	Accepted Cancelled
    	Reconciled	Reconciled Cancelled

  • If you change the status of a Booking to Cancelled or Declined, you must specify the appropriate reason in the Cancel Booking or Decline Booking dialog box, respectively.

• Add/View Booking logAdd/View Booking log

  To view Booking log, you must have the Create Booking role and View Booking system action privilege.

  Add Log

  1. Click SAVE to save a Booking. The Add Transaction Log dialog box opens.
  2. Enter the details of the change in the Remarks field and click SAVE LOG. If validation errors are not encountered, PCC.NET saves the transaction log information, which you can view by clicking the BOOKING LOG in the Booking header.

  View Log

  1. Click BOOKING LOG in the Booking header to view both manual and auto-generated log entries of the corresponding booking using the Booking Log dialog box to view.

  Click here to know more about BOOKING LOG.

• Generate BCNGenerate BCN

  You can e-mail, print or download the report on request when a Booking is Requested, Accepted or Reconciled.

  To generate the Booking Confirmation Notice (BCN):

  1. Click Operational > Booking > Booking Search to open the Search Booking screen.
  2. Enter the desired search criteria in Search Criteria panel to find out the booking you want to modify. Click here to view the field descriptions.
  3. Click SEARCH. The Bookings with matching criteria are listed in the Search Details panel.
  4. Click the Edit option from the Gear icon corresponding to the Booking that you want to modify. You are navigated to the Create/Update Booking (OPBKW02) screen displaying the Booking details.
  5. Click GENERATE BCN (LONG) or GENERATE BCN (SHORT) based on your requirement. You are navigated to the Generalized Report Submission front-end.

  The Long version of BCN is meant for Atlantic region, whereas the short one is for Asia Pacific region.

  1. In the Report Header panel, select only report Delivery Mode and its corresponding information.
  2. In the Parameters & Subscriptions panel, select either Vessel/Voyage/Customer combination (for multiple BCNs) or Booking number for single BCN or voyage name.
  3. Click SUBMIT. The report is generated and e-mailed/printed/downloaded based on the delivery mode selected.

• View and update FMC detailsView and update FMC details

  To view FMC information a Booking, you must have the Create Booking role and View Booking system action privilege.

  FMC filing is applicable for those Bookings for which Cargo is either exported from the US territories or imported to US territories.

  1. Open a Booking in the Create/Update Booking (OPBKW02) screen.
  2. Click FMC FILING to view FMC details of the corresponding Booking from the FMC Details pop-up. Click here to view field descriptions of FMC FILING of the pop-up.

  To update the FMC details in a Booking, any of the following information must be provided in the FMC Details dialog box:

  1. To indicate that FMC filing is not yet complete for the Booking and postpone the filing, select the Pending for Approval check box in the FMC References pane.
  2. If the above step is not feasible, provide either of the following information at Port-pair/Cargo/Revenue level:

  1. Enter either the Space Charter Filing No. for the Port-pair in the FMC References pane.

                  Or,

  2. Select Exempt FMC check box for all cargoes of the current Bookings in the Cargo Details panel.

  If any cargo is not selected as Exempt FMC, all revenues present in the Revenue Details panel for that particular cargo should have valid FMC filing numbers associated with them.

• View VIN informationView VIN information

  You need to have the Create Booking or View Booking without Revenue role with VIN Tracking system action to perform this activity.

  1. Open a Booking in the Create/Update Booking (OPBKW02) screen.
  2. Click VIN TRACKING to view tracking information of the current Booking.

• How to upload Cargo Details to PCC.NET in Macro-Enabled File

• What information is populated from Contract while creating a Booking from it?What information is populated from Contract while creating a Booking from it?

  Majority of the information in Booking is populated from Contract. But you can add or modify the information.
  

  • Customer
    
    • PCC.NET automatically retrieves the main Customer associated with the Contract and will populate Shipper information. You can also add additional customer details to a Booking.

  • Route
    
    • LP/DP values are retrieved from the Contract. Departure On/After is defaulted to the current system date.

  • Cargo
    
    • Initially commodity information is retrieved from Contract. After initial generation of Booking, you can add cargo in Booking from the Contract.

  • Revenue
    
    • During Contract creation both Contractual and Supplementary charges can be added in Contract. During Booking creation all revenue charges for a particular port pair and selected Make/Model of a Contract are populated in Booking Revenue. In Booking, you can add only supplementary charges, those are already not registered in the associated Contract.

  What FMC Information gets defaulted from Contract (if availabe)What FMC Information gets defaulted from Contract (if availabe)?

  FMC information can be added to a Contract having Origin/Destination in US territory, but is not mandatory. If available, the information is populated in the corresponding Booking during:

  • Create Booking from Contract

  • Add Cargo from Contract

  • Add Revenue in Booking by Refresh Rate From Contract

  While creating Booking from Contract, PCC.NET retrieves and default FMC-related information for the newly-added cargoes in the Booking as per the following logic. Once defaulted from Contract, Booking user can change the FMC Filing type and FMC Number in Booking. FMC information is eventually defaulted from Booking in B/L.

  • FMC information retrieved during creating a Booking from Contract

    While creating a Booking, if FMC information is already entered in the corresponding Contract (having Origin/Destination in the US territory), that information gets automatically populated in the FMC Details dialog box of the corresponding Booking.

    • If the FMC information is entered at Port-pair level of a Contract, the information gets populated in the FMC References pane of the FMC Details dialog box.

    • If the FMC information is entered at Make Model level of a Contract, the Exempt FMC check box gets selected in the Cargo Details panel of the FMC Details dialog box.

    • If the FMC information is entered at Revenue level of a Contract, the information gets populated in the FMC Filing Against Revenue panel of the FMC Details dialog box.

    Notes:

    • If the FMC information entered in a Contract is an expired one, while creating a Booking from the Contract, PCC.NET displays an warning message ("600036-CON-Contract contains expired FMC information. Do you want to proceed with expired FMC?") asking user whether to apply expired FMC information in the Booking. You need to confirm in the message to apply the FMC details in that Booking.

    • During Booking creation PCC.NET checks if Space Charter Agreement Number entered in the Contract is not deleted from the FMC Document Details (OPBKW07) screen. If that Space Charter Agreement Number is deleted from FMC Document Details (OPBKW07) screen, PCC.NET ignores the Space Charter Agreement Number and creates the Booking without any FMC information.

    • While updating the FMC information in a Booking, if the FMC information is already entered in the Revenue level, and you try to select the Exempt FMC check box, PCC.NET displays an warning message,"There are already FMC Filing information entered with associated revenue. Do you want to remove them?". You need to confirm the deletion in the message.

    • While updating the FMC information in a Booking, if you clear the Exempt FMC check box and add FMC information against only one Revenue, while saving, PCC.NET displays an error message "300062-BKG-Required FMC filing details for cargo seq.1 and Revenue seq. 2".

    FMC information retrieved during Refresh Rate from Contract after Rollover

    • If Rollover does not change First LP or Last DP, there is no impact on FMC details retrieved during Refresh Rate from Contract.

    • After Rollover from a non-US port to an US port, FMC details are retrieved and selected from Contract by checking the availability of FMC details hierarchically (that is, first Booking level, then Cargo level, and lastly Revenue level in the FMC Details dialog box).

    • After Rollover from an US port to another US port, existing FMC details are deleted first and the new details retrieved from Contract are applied by checking the availability of FMC details hierarchically.

    FMC information retrieved during Refresh Rate from Contract (without Rollover)

    • If the Contract has FMC information at the Revenue level, during the Refresh Rate from Contract process, the same is selected against that Booking Revenue.

    • If Booking has Space Charter Agreement number in the FMC Reference pane of the FMC Details dialog box, Contract-specific FMC information is ignored.

    FMC information retrieved during adding Cargo from Contract

    • If the Contract has FMC information at the port-pair level, FMC information present for the newly-added cargos in the Contract does not get displayed in the Booking.

    • If the Contract has FMC information at the Cargo or Revenue level, FMC information gets retrieved in the Booking.

    Notes:

    • During Add Cargo from Booking, PCC.NET checks if Space Charter Agreement Number is available in the FMC Reference pane of the FMC Details dialog box. If any Space Charter Agreement Number is entered in the Booking, FMC information does not get retrieved in the Booking.
    • During Add Cargo from Contract, PCC.NET checks if Space Charter Agreement Number entered in the Contract is active in the FMC Document Details (OPBKW07) screen. If that Space Charter Agreement Number is deleted from FMC Document Details (OPBKW07) screen, PCC.NET ignores Space Charter Agreement Number.
    • If the FMC information is an expired one with respect to the ETD of the first load port, PCC.NET displays warning message.

• What are the different types of Contract from which a Booking can be created?What are the different types of Contract from which a Booking can be created?

  • Transport Contract - An agreement made between MOL and its  specific Customer for a relatively long period of time i.e. validity period is 1 year or more. To support finished vehicle or other break bulk transport, when MOL signs multi-year contracts with various car manufacturers (for example, Honda, Toyota, Nissan) for the movement of vehicles from one Country to another, it is considered as Transport Contract.

  • Quotation - A Contract made between MOL and its specific Customer for a relatively short period of time. Quotations are generally created when no Transport Contract exists with the Customer and some special rates are negotiated which is different from Rate mentioned in Spot Rate Guidelines.

  • Spot Rate Guidelines - This type of Contract is used mainly for General Tariff and Spot Booking, for one time shipment of a Customer. During creation of SRG Contract, no Customer is specified.

  • Agreement with Brokers - A Contract made between MOL and its Brokers who forwards a shipment on behalf of different Shippers. This type of Contract is made mainly for used cars. During creation of this type of Contract, the name of the actual Shipper is not known. Thus the rate is applicable for that specific Broker only.

  • Agreement with Broker Customers - This type of Contract is subsequent to the Agreement with Brokers  type. The actual Customer information is only known when a S/I is received. This type of Contract has the rates for various Customers even if the MOL has received the business through Brokers. The rate specified in this type of Contract for the specific Customer is eventually used for B/L rating.

• Who are the different Booking Customers?Who are the different Booking Customers?

  Different Booking Customers

  • Initiator: The customer who actually initiates the Booking of a cargo for shipment to the final destination.

  • Shipper: The customer who sends a shipment after entering into a Contract with MOL, that is, the person or company who is usually the supplier or owner of the cargo shipped.

  • Forwarder: The Forwarder performs the same function as a Shipper, however, he does it on behalf of a number of Shippers. Precisely, the Forwarder is a person or company who organizes shipments for individuals or corporations to transport cargo from the manufacturer or producer to the final point of distribution.

  • Consignee: The Consignee is the Customer to whom MOL is supposed to deliver the cargo at the destination. He is the person or company who is legally allowed to receive the cargo. Most of the times, the Consignee is the buyer of the cargo. He could also be the agent nominated by the buyer or the buyer’s bank.

  Initiator or Shipper is required for saving a Booking with status as Requested or Accepted.

• What minimum information is required to save a Booking in its different stages?

• How is a Booking Request initiated through EDI?

• What are the conditions to accept a Booking?

• Can I save a duplicate Booking?Can I save a duplicate Booking?

  Yes, you can. When PCC.NET finds a duplicate Booking, it displays a warning message with the option to proceed further with your confirmation.

• When and what does PCC.NET check for duplicate Bookings?When and what does PCC.NET check for duplicate Bookings?

  Duplicate Booking check is done during following status changes when a similar kind of Booking exists in Requested, Accepted, and Reconciled status:

  • Draft to Requested: When you complete entering all Booking information and try to change the Booking status by clicking SAVE.

  • Accepted to Requested: For example, when you change Cargo, Voyage or Route information in a Booking in Accepted status.

  • Requested to Requested: For example, when you change Booking data keeping its status unchanged to Requested.

  It checks for duplicate Bookings based on following Booking parameters:

  • LP-DP

  • Make/Model

  • Units (along with Unit of Measurement)

  • All Customers (Initiator, Shipper, Forwarder and Consignee)

  When PCC.NET finds duplicate Bookings, it displays a warning message with the option to proceed on your confirmation.

• Why can't I see the Booking Revenue as it appears "*******"?Why can't I see the Booking Revenue as it appears "*******"?

  Revenue Masking/Security in Booking

  Revenue information in Booking can be accessed by privileged users who have been assigned the appropriate role, system action and delegation. PCC.NET retrieves all revenue charges for a particular Port pair and selected Make/Model in a Booking from the Contract. A privileged Booking user is able to add new charges and update existing revenue information. When a user who does not have any role delegation against the Loading port, Discharging Port or Freight Collection Office of the Booking revenue item, views the Booking, the Freight information will be masked as "*******".  

  Rights of a Privileged Booking user related to Revenue:

  • View currency-wise total Prepaid and total Collect charges.

  • Add Supplementary charges in Booking that are not registered in the Contract

  • Edit Freight Collection Office, Invoicing Office and Payer information in Contractual charges that are retrieved from Contract.

  • Apply new rates from the Contract in Booking.

  • Delete duplicate charges with same charge codes when overlapping rates are populated from Contract.

• How to upload Cargo Details in Macro-Enabled File

• Are the Cargo details in Cargo Details and Edit Cargo dialog boxes always in sync?Are the Cargo details in Cargo Details and Edit Cargo dialog boxes always in sync?

  The Cargo details are in sync between the Cargo Details and Edit Cargo dialog boxes, in case of single cargo entries for Generic models. However, there are some cases where there may be some Cargo measure discrepancies. For example:

  • If there are multiple Cargo entries in the Edit Cargo dialog box and you change any of the Cargo details, PCC.NET does not update the corresponding values in the Cargo Details dialog box automatically. You need to manually update all values in such cases.

  • In case of a non-Generic model, only the No of Units and Unit Weight get synced in the Edit Cargo dialog box, and vice versa. However, if you update any of L-W-H values in Cargo Details dialog box, the change is not synced back to the corresponding Cargo values in the Edit Cargo dialog box.

• Can I change the Contract No.?Can I change the Contract No.?

  No, you can not always change the Contract number.

  You can change the Contract number in the Copy Booking mode only, when:

  • You have saved the Booking details copied from the initial source Booking, and attempt to switch the Contract type from Agreement with Brokers to Agreement with Broker Customers.

• How do I view the data discrepancies while linking VIN numbers to Make/Model data from Booking cargo in the Associate VIN dialog box? How do I view the data discrepancies while linking VIN numbers to Make/Model data from Booking cargo in the Associate VIN dialog box?  

  You can view the data mismatch in the Information pop-up. In case of a data conflict, the relevant change in the VIN record is highlighted in red in the VIN Association with Make Model panel. You can double-click on any cell from the record to open this pop-up.

  

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